ERTC Credits for Dental Offices

Attention Dentists:

There is an opportunity for your office to explore claiming the Employee Retention Tax Credit (ERTC).
Click Here to see an article for more information on the credit.  As noted, there are two ways to qualify for the ERTC:

1.ย ย ย You had a 50% decline in revenues in a 2020 calendar quarter vs. 2019.ย ย Or you had a 20% decline in revenues in a 2021 quarter vs. 2019. ย This is not likely an avenue for you to qualify.ย 
OR
2.ย ย You were partially or totally shut down by a government order.ย ย The law is clear that you only qualify for the credit if a government entity mandated a shut down or partial shut-down. Dentists received a decree from Governor Noem that you โ€œshouldโ€ shut down.ย It was clearly not a mandate.ย  The good news is executive order 2020-12 changed the “should” to a โ€œSHALLโ€ on April 6th 2020.ย ย The Board of Dentistry was following the direction of the Governor who, with theย verbiage change mandated theย closure of dental offices.ย  The Board took no action until April 7th, the day after Governor Noemโ€™s mandate.

The good news is we have three years to amend forms 941 to take this credit.  There is not a rush.  You will qualify for the credit for wages paid on the dates you were shut down.  Example โ€“ ABC Dental, LLC, an S Corporation paid, was closed by Government Order from April 7, 2020 to May 11, 2020—when the order was lifted.  During this period the following wages were paid that were not used for PPP Forgiveness:
1.      Owner $20,000 โ€“ Credit $5,000

2.      Employee 1 $4,000 โ€“ Credit $2,000

3.      Employee 2 $5,000 โ€“ Credit $2,500

4.      Employee 3 $3,000 โ€“ Credit $1,500

5.      Total qualifying wages $22,000 โ€“ Total Credit $11,000

Feel free to review the article and reach out to the KTLLP ERTC Team if you would like us to perform an analysis. 

May 4, 2021

Tax Tip: Qualified Charitable Distribution

With the standard deduction for individuals at $12,550 and for married filing joint at 25,100 for 2021, many taxpayers are no longer itemizing.  If you are over the age of 70 1/2, you are eligible to make a qualified charitable distribution.  This is a direct transfer of funds from your IRA custodian to a qualified charity and the distribution is not taxable to you.  It is recommended to take the distributions out of your traditional IRA and not a Roth IRA.  The Secure Act did not change the age requirement for QCDs.  The Secure Act did raise the age for required minimum distributions from 70 ยฝ to 72, so if you are age 72 or older, the distribution counts towards satisfying your required minimum distribution for the year.

Consult with your tax professional at Ketel Thorstenson about this or other tax matters because each situation is different. Donโ€™t navigate the difficult and ever changing tax codes and legislation on your own.  Ketel Thorstenson CPAs and tax professionals receive advanced training and continuing education all year long to keep our service on the forefront of the tax industry. Call us today for guidance on tax planning, tax return preparation, and tax legislation affects or questions.

April 6, 2021

Tax Tip: Like Kind Exchanges

Under the Tax Cuts and Jobs Act (TCJA), like kind exchanges are now only available for exchanges of real property such as buildings or land.  Qualifying like kind exchanges of real property used for business or held for investment may allow you to defer taxable gain.  Real properties are considered like kind whether improved or unimproved.  Properties held for sale do not qualify for like kind exchange treatment.  Exchanges of machinery, equipment, and vehicles no longer qualify for like kind exchange treatment and non-recognition of gain.

Consult with your tax professional at Ketel Thorstenson about this or other tax matters because each situation is different. Donโ€™t navigate the difficult and ever changing tax codes and legislation on your own.  Ketel Thorstenson CPAs and tax professionals receive advanced training and continuing education all year long to keep our service on the forefront of the tax industry. Call us today for guidance on tax planning, tax return preparation, and tax legislation affects or questions.

March 30, 2021

PPP Rule Change for Schedule C Filers

As expected, the U.S. Small Business Administration (SBA) issued new Paycheck Protection Program (PPP) rules that allow self-employed individuals who file Form 1040, Schedule C to calculate their maximum loan amount using either gross income or net profit instead of just net profit. The limit of $100,000 of PPP eligible income or a loan amount $20,833 still exists for Schedule C filers with no employees.

This change in not retroactive. If the loan has already been approved as of the effective date of this rule (3/3/21) the borrower cannot increase their PPP loan amount based on the new calculation methodology.

If a Schedule C filer has employees, the borrower may elect to calculate the owner compensation share of its payroll costs based on either net profit or gross income minus expenses reported on lines 14 (employee benefit programs), 19 (pension and profit-sharing plans), and 26 (wages (less employment credits)) of Schedule C. If a Schedule C filer has no employees, the borrower may simply choose to calculate its loan amount based on either net profit or gross income.

The calculation change is detailed in the SBA Interim Final Rule. Click here to view. Additionally, the SBA released an updated set of frequently asked questions and six updated or new application forms.

  • Updated PPP borrower first-draw (Form 2483) and second-draw (Form 2483-SD)  application forms.
  • New PPP first-draw (Form 2483-C) and second-draw (Form 2483-SD-C) borrower application forms for Schedule C filers using gross income.
  • A revised lender application form for PPP loan guaranty (Form 2484)
  • A revised PPP second-draw lender application form (2484-SD)

To learn more visit the Journal of Accountancy article below or contact your advisor at Ketel Thorstenson.

https://www.journalofaccountancy.com/news/2021/mar/ppp-borrowers-can-use-gross-income-sba-rules.html

This change is effective immediately.

March 5, 2021

New Opportunities for Agricultural Producers Filing as Sole Proprietors on the Tax Form 1040 with the Paycheck Protection Program (PPP)


The Economic Aid Act Signed into law on December 27, 2020 not only introduced a Second Round of PPP funding, but changed the calculation for farmers and ranchers with no employees and who file Schedule F on their Form 1040.  Instead of requiring the use of net profits (schedule F, line 34) for the application process, you can now use gross income (schedule F, line 9).  This allows a producer who possibly had net loss on schedule F to now qualify using gross income. 

Line 9 of the Schedule F is โ€œgross incomeโ€ for this purpose and includes several items: sales of livestock and other resale items less the cost of goods sold, sales of livestock, produce, grains, and other products you raised, cooperative distributions, agricultural program payments, crop insurance proceeds, custom hire and other income.

If the Farmer/Rancher has no employees, line 9 of the schedule F is all that is needed to see the qualifying amount.  If that line is greater than $100,000 then the Farmer/Rancher will qualify for the full $20,833 allowed maximum PPP loan based on earnings calculated as ($100,000 / 12 months * 2.5 months = $20,833).  If it is less than $100,000, then the maximum loan amount is reduced accordingly.

These rules now apply for both the First PPP round in 2020 and the Second Round of PPP loan which is now available.  You can request an amended increased First Round 2020 PPP loan based on these new rules.  Consult with your banker to obtain your additional funds.

If you did apply and receive the First Round of the PPP program in 2020, you can now apply for a PPP loan if (and only if) you had at least one calendar quarter in 2020 where โ€œgross Receiptsโ€ are at least 25% less than the same calendar quarter of 2019.  If you did not apply for the First Round, you can apply now for PPP without having to show the revenue decline.

Application of the new rules for an agricultural producer with employees is more complicated; however, opportunities for additional PPP funding are still available.

Please contact your KTLLP advisor to discuss any questions or concerns.


January 15, 2021

Another Chapter in the PPP Loan Forgiveness and the Deductibility of Expenses

On December 27th, the President signed the Consolidated Appropriations Act, 2021 (CAA 2021).  In it, Congress made it very clear as to its intentions of deductibility of PPP loan funded expenses, and the non-taxability of forgiven PPP loans.  As this legislation is a direct contradiction of the current Internal Revenue Service rulings, reconciliation or withdrawal of the current Rulings and Procedures will need to take place.  Section 276 of CAA 2021 lists the following: 

  1. No PPP Loan forgiven is included in gross income as debt forgiveness and;
  2. No deduction is disallowed, no tax attribute reduced and no basis increase denied for forgiven amounts.

Given this law change, the PPP money is not taxable income, and the remainder of this article is now outdated just as this newsletter went to press.

Congress specifically provided that forgiven PPP loan dollars are tax exempt income.   And while that was clearly their intention, the legislators failed to observe a long-standing rule that expenses funded by tax-exempt income are not deductible. In other words, whatever your PPP forgiveness amount is – it will increase your net taxable income by the same amount. This blind-sided both Congress and taxpayers.

Revenue Ruling 2020-27, recently released, is in an attempt to clarify the timing of non- deductibility of expenses paid with monies from the Paycheck Protection Program (โ€œPPP Loansโ€).

This ruling disallows 2020 deductions for these expenses which the taxpayer reasonably expects will be forgiven โ€“ even if the forgiveness isnโ€™t applied for or confirmed until 2021. 

For example, assume a taxpayer paid for otherwise deductible expenses: payroll costs, interest on a qualifying mortgage, utilities, and rents with money from a โ€œPPP Loanโ€ and before the end of 2020, the taxpayer applied for forgiveness. However, as of December 31, 2020, the taxpayer has not received confirmation of forgiveness. 

In this instance, the IRS ruled the taxpayer is not permitted to claim deductions for the eligible expenses (payroll costs, interest on a qualifying mortgage, utilities, and rents) on its 2020 income tax return.

Treasury said in the November 18th press release of Rev. Rul. 2020-27 โ€œSince businesses are not taxed on the proceeds of a forgiven PPP loan, the expenses are not deductible.  This results in neither a tax benefit nor tax harm since the taxpayer has not paid anything out of pocket.โ€   The IRS stands by the notion that taxpayers will be able to reasonably determine forgiveness and know what the tax adjustment should be for the 2020 tax year.

It had been speculated if a taxpayer waited until 2021 to apply for forgiveness, that the income could effectively be deferred until 2021.   Revenue Ruling 2020-27 effectively voided this planning possibility.

Revenue Ruling 2020-27 is now part of the current income tax rules which require compliance.  However, included in the currently unpassed PPP2 legislation now in Congress is language to allow deductibility of these same expenses. Unfortunately, until (and if) Congress passes the PPP2 legislation and reconciles this issue with the Service, the current Revenue Ruling is the law of the land. 

Also released November 18, Revenue Procedure 2020-51 provides a safe harbor for certain Paycheck Protection Program loan taxpayers, whose loan forgiveness has been partially or fully denied, or for those who have decided to forgo loan forgiveness, to claim a deduction for certain otherwise deductible eligible payments.  While Iโ€™m not sure why anyone would forgo forgiveness, but if they do, the safe harbor also allows these taxpayers to claim a deduction for the otherwise deductible eligible payments on an original income tax return.

To claim a deduction under this safe harbor for expenses paid or incurred in the taxpayerโ€™s 2020 tax year:

  • The taxpayer obtains a PPP loan and the taxpayer expects the loan to be forgiven in a tax year after the 2020 tax year and;
  • In a subsequent tax year, the taxpayerโ€™s request for forgiveness of the PPP loan is denied (either in whole or in part), or the taxpayer decided never to request forgiveness of the PPP loan. 

A Taxpayer satisfying the safe harbor is permitted to deduct otherwise nondeductible expenses;

  • On the taxpayerโ€™s timely filed, including extension, original 2020 return or amended return; or
  • On a tax return for a subsequent tax year. 

In order to claim a deduction, the taxpayer is required to attach to the return a statement titled โ€œRevenue Procedure 2020-51 Statementโ€ that must include specific items, including a statement specifying the grounds for eligibility.

With the release of the both the Revenue Ruling 2020-27 and Revenue Procedure 2020-51, the landscape of how to deal with deductibility of expenses supported by PPP loans may not be clear based on your specific circumstances.  Contact your Ketel Thorstenson tax advisor to discuss these issues for additional clarity. 

January 7, 2021

Ransomware Attacks on the Rise

Have you ever wondered what would happen if criminals could steal all of your organizationโ€™s data?  What would you do if you came to work and all of your information was encrypted and the only way to access it again would require paying a ransom of thousands of dollars?  Unfortunately, this is a reality for many businesses and several of our clients over the past few months.

Like other forms of malware, ransomware continues to pose a significant threat to businesses across the country and here in South Dakota.  Using advanced distribution techniques and encryption methods, attackers continue to find new ways to infiltrate networks and hold data and critical information systems hostage.  However, there are still steps you can take to avoid falling victim to ransomware and protect your business from one of these attacks.

Ransomware is a type of malware that utilizes encryption to prevent users from accessing files or network devices until a fee or ransom is paid.  These attacks can be detrimental to any organization, and recovery in some cases can take months and may require the help of professional data recovery specialists. Many organizations choose to pay the ransom in hope of a speedy recovery.  However, paying the ransom does not guarantee your information will be ultimately recovered, and it is discouraged by the FBI as it just encourages more attacks.

According to Covewareโ€™s 2020 Q2 Ransomware Marketplace report, there has been an increase in low-cost Ransomware as a Service (RaaS) attacks on small businesses this year.  RaaS has made it easier for traditionally non-technical individuals to participate in this type of cybercrime at a relatively low cost.  These attackers tend to target organizations without the security resources necessary to defend themselves, and ransom demands are on the rise.  Coveware reports that the average downtime from a ransomware attack is 16 days, with a median ransom payment of $44,021!

However, there are steps every organization can take today to help minimize their chances of becoming a victim.  The Cybersecurity & Infrastructure Security Agency (CISA) and the FBIโ€™s website both have guidance on how to mitigate and respond to ransomware attacks.  CISAโ€™s latest Ransomware Guide was published in September 2020, and contains prevention best practices and a response checklist to help your organization manage the risk associated with this threat.

The top mitigations and best practices recommended by CISA (https://us-cert.cisa.gov/Ransomware) include:

  • Update software and operating systems with the latest patches.
  • Never click on links or open attachments in unsolicited emails.
  • Backup data on a regular basis. Keep backup files on a separate device and store them offline.
  • Follow safe practices when browsing the Internet.
  • Restrict usersโ€™ permissions to install and run software applications, and apply the principle of โ€œleast privilegeโ€ to all systems and services.
  • Enable strong spam filters to prevent phishing emails from reaching end users.
  • Scan all incoming and outgoing emails to detect threats and filter executable files from reaching end users.
  • Configure firewalls to block access to known malicious IP addresses.

We encourage all of our clients to consider consulting an IT firm to perform a detailed risk assessment for their network.  Review your organizationโ€™s backup plan, ensure all of your key systems are covered, and test your recovery plan regularly. And most important of all, continue to invest in cybersecurity awareness training for your staff.  Empowering users with the skills they need to identify the different forms of phishing emails and social engineering attacks directly reduces a criminalโ€™s chances of a successful ransomware attack.

January 7, 2021

Our Why: 85 Years in the Making

Author and speaker, Simon Sinek, has a best-selling book and famous TED Talk called Start With Why. It is based on the premise that people wonโ€™t truly buy into a product, service, movement, or idea until they understand the WHY behind it. Based on how leaders think, act, and communicateโ€ฆ the principal concept provides a framework upon which organizations can be built, movements can be led, and people can be inspired.

In this context KTLLP set on a journey in 2018 to do some self-reflection and dig deeper into our WHY. In the process we identified and came away with five core values that are the hallmark of KTLLP. They areโ€ฆ

Be Excellent – Provide exceptional and accurate professional services delivering premium value and exceeding expectations.

Be Innovative – Offer knowledgeable teams dedicated to delivering strategic solutions to ensure our people, clients, and communities reach their fullest potential.

Be True – Foster our strong foundation of being a dependable, honest, and accountable resource generating continued trust.

Be Friends – Nurture a supportive environment promoting genuine interest, giving back, growth, and success.

Be Different – Encourage diverse thoughts and opinions through collaboration while delivering a variety of services and creating strategic relationships.

The process went much more smoothly than most anticipated. We realized that was due to the pride in a rich history and culture built on excellence. According to Paul Thorstenson, Partner and former CEOโ€ฆโ€ industry expertise, leadership, and building relationshipsโ€ has been the recipe for success. Our founding partners implemented these values 85 years agoโ€ฆ and they hold true today. We came out of the process confirming what we all had already known but it was time to officially label it. By labeling it, and formulating definitions it gave the context for further adoption as well as a guide for decision making and strategic planning.

As we launched our findings in the fall of 2018 we have been able to adopt and employ the values in variety of useful and fun ways, for example, using hashtags such as #beexcellent when posting congratulatory pictures of recent staff passing the CPA exam.

When the pandemic struck and the foundational core of all that we know was shookโ€ฆas an organization there was an underlying sense of gratitude for the values we possess and the definition of our WHY. It serves as a focal point during crisis to carry through with the purpose and mission set forth.

As we move into a new year we are hopeful for some return to normalcy. We hope for you, our friends and neighbors, success, good health, and happiness. Regardless of what happensโ€ฆ know that KTLLP is here to serve you. That is our WHY!

January 7, 2021

Extending the FFCRA Paid Leave

Under the new stimulus bill, signed into law Monday December 28, 2020, the Consolidated Appropriations Act (CAA) of 2021, employers will have an option to extend the Families First Coronavirus Response Actโ€™s (FFCRA) paid sick leave and emergency FMLA. 

The FFCRA went into effect on April 1, 2020 expired on December 31, 2020, but the CAA extends the option for employers to elect to continue offering the leave to staff.  Employers can continue to offer paid leave through March 31, 2021 and receive the tax credits on form 941.  As a refresher, here is a link to our original post on the FFCRA: https://www.ktllp.cpa/families-first-coronavirus-response-act/.

There are a few items employers need to be aware of when considering extending the FFCRA leave:

  1. The relief package does not change the qualifying reasons for which employees may take leave and the caps on the amount of pay employees are entitled to receive.
  • The two weeks of paid sick leave and the ten weeks of emergency FMLA do not reset on January 1, 2021.  If an employee has already used any or all their leave in 2020, the employee is not entitled to it in 2021 and the employer cannot get the tax credit on any leave taken by the employee.  This also applies if the employee used their leave at another employer, they donโ€™t get additional leave when they join your organization.
  • Employers should insist on documentation from the employee supporting the need for leave.  There is a chance of organizations being audited by the IRS for the leave used in the first quarter of 2021.
  • The tax credits/refunds are available for leaves taken through March 31; you can claim tax credits for wages paid in April for work performed in March.
  • Make sure to follow state laws regarding leave.  For example the states of New York, Colorado, and California have COVID-19 leave laws.

At the time of the writing of this article the above information is all that has been provided.  We will continue to monitor any guidance provided by the Department of Labor and post additional content as needed.  If you have specific questions, please reach out to your KTLLP advisors or to me directly.

January 5, 2021